Entirova System guide

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How to run your books in Entirova, from your first invoice to the month-end close. Each page follows one part of the app, with the steps, what each status means and what it posts to the ledger.

Quick start

New to Entirova? These five steps get a new organisation ready for day-to-day work.

Create your account and organisation. Sign up with your work email, confirm it, then name your organisation. See Signing in & organisations.
Check your organisation settings. Company details, base currency, financial year and invoice branding live under Settings General.
Invite your team and your accountant. Give each person a system role. See System users & system roles.
Connect your bank accounts. Payments you record in Entirova appear on the bank feed already reconciled. See Bank feeds & reconciliation.
Send your first invoice. Sending posts it to Accounts receivable. See Invoices & payments.

Try it without signing up. The public demo runs entirely in your browser with a sample company. Nothing you do there is saved to a server, so it is a safe place to follow along with this guide.

Browse the guide

SalesQuotes, sales orders, invoices, recurring billing and customers. PurchasesPurchase orders, supplier bills and expense claims. BankingBank feeds, reconciliation and rules. PayrollPay runs, employees and leave. AccountingChart of accounts, journals, month-end and currencies. Reports & taxFinancial statements, budgets, cash forecast and VAT. ApprovalsWho signs off quotes, bills and payments, and when. SecurityPasswords, two-factor and signing people out.

How Entirova keeps your books

Entirova is double-entry accounting underneath. Every document that affects your finances posts a balanced journal to the ledger when it reaches the right status, so your reports are always up to date and never need a separate "posting" step.

You do this	Entirova posts
Send an invoice	Debit Accounts receivable, credit Sales and the tax you charged
Record a customer payment	Debit Bank, credit Accounts receivable
Approve a supplier bill	Debit the expense or stock account and input tax, credit Accounts payable
Pay a bill	Debit Accounts payable, credit Bank
Approve a pay run	Debit Wages, credit net pay and payroll liabilities

Quotes and sales orders never touch the ledger. Drafts don't either, so you can prepare work freely and only post what is final.

Who can do what

Each person has a system role: Owner, Admin, Manager or Staff, which decides what they can do in the system, and a level in each app they have been granted (Staff, Manager or Admin), which decides what they can do there. Owners and Admins have every app in full. See System users for the full list.

Getting help

Can't find what you need here? Visit the Help Center or contact support.